Clubhouse Reservation Application

Clubhouse Reservation Form

This application is mandatory for reserving Private or Special Neighborhood Events at the Clubhouse. The Clubhouse is to be used on a reserved basis only, except for the pool areas, which will be open to residents based on the hours of operation published by the Association. This form must be filed with the office at least 48 hours before any intended use for small gatherings so that the security system can be programmed accordingly.

A copy of the Clubhouse Rules and Regulations should accompany this application. If for some reason you do not receive these Rules and Regulations, it is your responsibility to obtain a copy from an agent of the Grand Lake Homeowners Association. Failure to obtain a copy of the Rules and Regulations does not waive your responsibility to follow the Rules and Regulations. Only residents in Good Standing with the HOA may reserve the Clubhouse.

Reserving the Clubhouse for a non-association sponsored event requires a $200 rental fee, payable to the Grand Lake Homeowners Association, Inc. This fee consists of a $100 non-refundable usage fee and a $100 damage deposit. Your application is not complete until the $200 rental fee is received.

The rental fee for the clubhouse will be processed, and the $100 deposit will held until the date of the clubhouse inspection. The inspection of the clubhouse will be completed within 5 business days of the event. Any damage to the walls or ceilings caused by decorations, tape, staples, etc., will result in the forfeiture of the deposit. If the clubhouse is left in a satisfactory condition after the inspection, the check will be voided and shredded.

Send the applicable fee and damage deposit to the Grand Lake Homeowners Association, Inc., 3313 Memorial Parkway SW, Suite 108, Huntsville, AL 35801 at least 48 hours before your requested date. You may pay the $100 rental fee online via the resident portal however, the deposit must be mailed or dropped off at the address above.

Responsible Party

Phone Number

Date of Event

Time of Event

Number of Guests

Description of Event

Will food or beverages be served

Yes No

Will there be music

Yes No

Liability Waiver

In consideration of being permitted to use The Club House located in Grand Lake as located in Huntsville, Alabama, in addition to other good and valuable consideration, I, for myself, my heirs, personal representatives or assigns, do hereby agree to indemnify and hold harmless the Grand Lake Homeowners Association, Inc., its officers, employees, and agents from liability and any and all claims arising from or resulting in personal injury, accident, illness, death and/or property loss as a result of, but not limited to, participation by myself or any guest at such event. I, for myself, my heirs, personal representative or assigns, do further agree to indemnify and hold harmless the Grand Lake Homeowners Association, Inc., its officers, employees, or agents, from any and all liability or claims from third parties which result in personal injury, accident, illness, death and/or property loss arising out of the event and my use of The Club House located at Grand Lake.

By signing this Application, you are affirming that you have read and understand the Rules and Regulations governing the Club House

Sign Here